For an institution with hundreds of employees, staff administration never stops. Employee records keep growing, work schedules change, leave requests arrive every week, and important documents must be ready whenever they are needed. When all of this is still handled through paper files and separate spreadsheets, the HR team spends much of its time simply searching for and reconciling data.
Simpeg was built to bring order to that work. As a Personnel Information System, Simpeg brings every part of staff administration into one system that can be accessed from anywhere.
Employee data, organized from the start
It all begins with clean data. Through the Master Data module, admins manage employee records complete with employee ID numbers, positions, ranks, and employment status, from civil servants and civil servant candidates to contract staff and honorary workers. Supporting data such as organizational structure, positions, ranks, education levels, and public holidays is managed in the same place.
Because every other module draws on this data, a change only needs to be made once and applies across the whole system. No more duplicate records or conflicting versions.
Attendance that follows how the institution works
Every institution has its own working pattern, especially service institutions that operate almost around the clock. Simpeg lets admins set up work shifts such as morning, afternoon, night, or general office hours, along with the applicable working days, working hours, and attendance locations.
Attendance data is then compiled automatically into an attendance summary. The HR team can monitor staff discipline without counting attendance sheets by hand.
Leave requests that are recorded and tracked
Leave requests no longer travel from desk to desk on paper. Admins can define the types of leave available, and every request enters the system and moves through a clear process, from being reviewed and issued to being declined when it does not meet the requirements. The full leave history is kept in a leave summary, so it can be traced at any time.
Personnel documents in one place
Decrees, certificates, and other important files are often scattered across many cabinets and folders. Simpeg provides a Personnel Documents module to manage and summarize each employee's documents digitally. When a document is needed for a promotion, a transfer, or any other administrative purpose, it can be found in seconds.
Controlled access
Not everyone needs to see everything. Through the User Management module, admins can set roles and access rights for every user, so each person only opens the information that falls within their authority. Simpeg also includes an Information module for sharing announcements with employees.
Adapting to each institution's identity
Simpeg is built on the same foundation for every client, yet its appearance can be adjusted to each institution's identity, from the logo and institution name to the main color. Employees use a system that feels like their own, while its core features remain proven and stable.
Calmer staff administration
At Aistech, we believe digitalization should never feel like a new burden. Simpeg is built around the way HR teams already work, then makes that work more organized, faster, and easier to account for.
If your institution wants to manage its staff administration in a more orderly way, the Aistech team is ready to talk about tailoring Simpeg to your needs.
